Howspace - proof of value

Howspace is a digital collaboration and facilitation platform designed to drive engagement, alignment, and transformation—especially during complex change initiatives. It combines AI-powered insights, asynchronous dialogue, and interactive workspaces in one intuitive interface.

Stakeholder Alignment at Scale: Easily involve cross-functional teams, partners, and leaders in real-time or asynchronously—across time zones and org levels.

Engagement-Driven: Encourages continuous participation with polls, conversations, and visual boards—crucial for buy-in during change.

AI-Powered Insights: Automatically summarizes discussions and identifies themes, helping you understand sentiment and adapt faster.

Process Visibility: Tracks engagement and progress through transparent workflows, reducing resistance and confusion.

Custom Workspaces: Tailor journeys for different audiences—executives, frontline teams, or customers, suppliers, partners - keeping communication targeted and clear.

Describe the Change Initiative
Briefly describe your change initiative in a few sentences
How will this digital initiative improve our efficiency, our processes (main or supporting processes), and our position towards customers, suppliers, or employees?

Definition of Done:

The Proof of Value pilot is considered done when the following criteria are met:

Workspace Launched: A fully configured Howspace workspace is live, tailored to the agreed use case (e.g., change management, team alignment, engagement).

Stakeholder Engagement: Key internal stakeholders and pilot participants have been invited and actively engaged (measured via logins, participation rate, or comment volume).

Key Activities Completed: All planned pilot activities (e.g., polls, discussion threads, collaborative tasks) have been executed within the workspace.

Insights Captured: AI-generated insights and user feedback have been collected and reviewed to assess platform impact.

Value Indicators Measured: Pre-defined success metrics (e.g., engagement levels, alignment improvement, qualitative feedback) have been evaluated.

Stakeholder Review Held: A final debrief or showcase session has been conducted with core stakeholders to discuss outcomes and next steps.

Is this part of the business plan 2025/2026?
Change journey for 2030

This initiative will affect
Sweden, Norway, Finland, Denmark, Nordics, Stand-alone Companies

AWARNESS:
Building Awareness involves clearly explaining the nature of the change and WHY it is necessary. This includes outlining the business drivers behind the change, WHY it is needed now, and the risks of NOT changing.

Urgency Matrix

Opportunities and Benefits

Threats and Risks

Short Term

Quick stakeholder engagement through interactive, easy-to-use workspaces

Faster alignment on change initiatives or projects

Real-time feedback & AI insights to inform decisions

Improved transparency and collaboration across teams

Low adoption if users aren’t onboarded or see immediate value

Resistance to new tools from stakeholders used to traditional methods

Over-reliance on facilitation – without good design, engagement may drop

Data privacy concerns if not aligned with internal IT/security standards

Long Term

Scalable change management framework for future initiatives

Cultural shift toward more inclusive, participatory work styles

Centralized hub for continuous learning, dialogue, and innovation

Data-driven transformation using insights across multiple initiatives

Tool fatigue if seen as “just another platform” without clear strategic value

Scalability challenges if not embedded into broader processes

Underutilization of powerful features like AI insights or integrations

Dependence on vendor for ongoing support, roadmap, or custom needs

 Discovery activities: (to be added as Epics)