Supplier Bonus Tool

Easier bonus management with system support

Background:
Supplier bonuses (“off-invoice” rebates) are critical to Ahlsell’s margin creation
The follow-up and collection of these bonuses from suppliers is a manual process, done by the responsible Product Managers (SE/FI) and Controller (NO) in Excel
Due to the manual and varying process, it is likely that Ahlsell is not collecting all available bonuses and not maximizing all available incentives.
A digital system support would make the bonus management easier for PMs or controllers

Definition of Done:

Technical Implementation

• Enable is being integrated into existing infrastucture

• API connections established with relevant internal systems (Vivaldi, IFS, ERP, HR etc..)

• Single Sign-On (SSO) configured

• Data pipelines tested and verified for accuracy (product, sales, customer data)

• Bonus logic configured according to business requirements and contract set ups

Testing and Q&A

• Unit and Integration Tests completed and passed

• End-to-end test scenarios executed for common workflows (e.g., bonus calculation, approvals) with POC data

• UAT (User Acceptance Testing) conducted and signed off by business stakeholders - confirm correct contract set up, parameter set up and final calculations (easy done as have data from 2024 and can compare)

Documentation:

• Technical documentation (integration architecture, API use etc)

• Internal training material created

• SOP, standard operating procedures defined for bonus processes and exception